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The Main Event Page is where you can make changes and edit your event. On the main event page, you will see all the details that you entered originally along with a map of the selected venue. In addition to the details that have already been created, you can:
  • Add a comment template (recurring information for events)
  • Add event admin(s)
  • Add event tags (for filtering and sorting events)
  • Add event comments for workers (information for all workers on the event)
  • Add event comments for admins (internal information for admins)
When you add a comment template or event comments for workers, be sure to click Update Event Comments for Workers as shown below.

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OPTIONS

  • Geofencing Enabled
Collect location details of workers when they punch in and out, so you can accurately track who was on site and their times of punching in and out. If Geofencing is already enabled in your settings, it will be automatically turned on in the “Options” section.
  • Allow Worker Time Punches
Control whether workers can punch in and out for specific events. If toggled on, workers can punch in and out. If off, workers cannot punch in or out, and the assigned Time Tracking Manager or an admin must submit time punches for them. If worker time punches are enabled in your Time Punch Settings, the Allow Worker Time Punches toggle will be automatically on in the Options section of the event.
  • Bailouts Locked
Prevents workers from bailing out of the event without contacting HR or a member of management. If bailouts are disabled in your Bailout Settings, this option will be automatically turned on in the Options section of the event.

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DOCUMENTS

Upload files or documents to be viewable and downloadable by all workers on this event. There is no limit to the type of file you can upload, there is a max file limit of 50MB.

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ADD SKILLSET/SHIFT

Add shifts for this event -click Add Skillset/Shift - and Select from the dropdown of Skillsets that you have added to your account. If you have created Shift Templates - they will appear at the top of this dropdown list and you can select which template you would like to use. Select a skillset template from the dropdown menu, it will automatically populate below. For example, selecting “General Crew” will display the details immediately underneath. You can change the start time by clicking the existing date and time then use the up & down arrows on the hour, minutes and whether it is AM or PM. You can add an optional end time for the shift and adjust it in the same way as the start time. To adjust the number of workers, click the blue arrow button to increase the quantity. If you need to reduce the number after it exceeds 1, click the blue down button. You can add multiple skillsets or shifts, adjust start and end times, and increase or decrease the number of workers using the same method described above. Similarly, you can adjust the number of alternates for the shift. For more information on alternates, please see the relevant article. In the example above, there are 4 open shifts that need to be filled. Check out the Workflows section to explore different ways to fill these positions. To delete shifts, click the trash can icon as shown below.

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ACTIONS:

Contact Workers: This feature allows you to contact all workers assigned to this event via email, text message, or both. Print Timesheet: This option lets you print timesheets for individual workers as well as a master timesheet listing all workers. Email Openings: Use this to email workers with the required skillsets about any open shifts for this event. Copy Event: This feature enables you to duplicate the event with the same shifts for a single day or multiple days. For more details, see Copying Events. Send Client Roster: Send a list of all workers and their positions for this event to the selected client. Mark as Ready to Sync: Allow workers to sync this event to their calendar through Calendar Sync. Delete Event Completely remove all details of this event. Please Note: Deletions are irreversible.

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CREATE CHAT

This feature lets you create a group chat with the workers scheduled for the event. You can adjust the chat group by adding workers who join the event and removing those who are no longer assigned. For more details, see Event Chats.

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REVIEWER

This person will be on-site at the event and is trusted to submit 1-5 star reviews, leave comments, and mark workers as late or absent. For more details, see Event Reviewer.

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TIME TRACKING MANAGER

This trusted on-site person can assist with punching workers in and out. For the day of the event and the following day, they can add, edit, or delete time punches. Note: The assigned Reviewer and/or Time Tracking Manager does not need to be an admin; they just need a Roosted account. For each skillset, you can:
  • Add Wage: Set a specific payment for the shift, rather than an hourly rate.
  • Hide Shift Times from Workers: Prevent workers from seeing shift times.
You can access these options by clicking the three dots, as shown in the picture below. Please contact your Client Success Specialist or open a support ticket if you need the Add Wage function turned on. In addition to the options above, you can include Shift Comments. These are specific comments or information intended for this particular worker or group of workers on this shift. You can also add a Comment Template for recurring information that you regularly provide. When you add a Comment Template or add Shift Comments, ensure that you click UPDATE SHIFT COMMENTS as shown below. And that is the Main Event Page on Roosted! 🤓